Cogram

AI meeting assistant that takes notes and identifies action items

Otter.ai

AI meeting transcription and notes for Zoom, Teams, and Google Meet

Cogram

Strong

21/25

Otter.ai

Moderate

16/25

Score Breakdown

DimensionCogramOtter.ai

Data Residency

Where is your data stored and processed?

Cogram: German company with EU-based cloud infrastructure. Data processed and stored within the EU. Strong data sovereignty positioning for European customers.

Otter.ai: US-based AWS hosting; no regional data residency options for EU customers

5/5

German company with EU-based cloud infrastructure. Data processed and stored within the EU. Strong data sovereignty positioning for European customers.

2/5

US-based AWS hosting; no regional data residency options for EU customers

Legal Jurisdiction

Which laws govern the company and your data?

Cogram: German GmbH subject to EU/German data protection law. GDPR-native company. Not subject to US CLOUD Act or FISA.

Otter.ai: US Delaware corporation subject to CLOUD Act; GDPR compliance via DPA and SCCs

5/5

German GmbH subject to EU/German data protection law. GDPR-native company. Not subject to US CLOUD Act or FISA.

2/5

US Delaware corporation subject to CLOUD Act; GDPR compliance via DPA and SCCs

Data Retention & Training

Is your data used for model training?

Cogram: Meeting data not used for training. Clear retention policies. Users can delete meeting data. Enterprise data management controls available.

Otter.ai: Customer recordings not used for AI training; data deleted per account settings

4/5

Meeting data not used for training. Clear retention policies. Users can delete meeting data. Enterprise data management controls available.

5/5

Customer recordings not used for AI training; data deleted per account settings

Certifications

ISO 27001, SOC 2, Cyber Essentials, etc.

Cogram: GDPR compliant with DPA available. No SOC 2 or ISO 27001 certification publicly disclosed yet.

Otter.ai: SOC 2 Type II and ISO 27001 certified

3/5

GDPR compliant with DPA available. No SOC 2 or ISO 27001 certification publicly disclosed yet.

4/5

SOC 2 Type II and ISO 27001 certified

Regulatory Fit

Suitability for regulated industries and professional services

Cogram: Strong fit for EU-based organisations. German jurisdiction and EU hosting address key sovereignty concerns. Suitable for consulting and financial services meetings.

Otter.ai: Good security posture; US hosting limits EU data residency suitability for highly regulated sectors

4/5

Strong fit for EU-based organisations. German jurisdiction and EU hosting address key sovereignty concerns. Suitable for consulting and financial services meetings.

3/5

Good security posture; US hosting limits EU data residency suitability for highly regulated sectors

Total Score

21/25

16/25

Best For

Cogram

Best for EU-headquartered organisations needing maximum data sovereignty; regulated industries (BaFin, BAFM); privacy-conscious teams who need strong data retention controls; teams on a tight budget.

Otter.ai

Best for privacy-conscious teams who need strong data retention controls; teams on a tight budget.

Detailed Comparison

Cogram vs Otter.ai: Trust & Compliance Comparison

Cogram (Cogram, DE) scores 21/25 overall with a Silver (Strong) trust badge. AI meeting assistant that takes notes and identifies action items. Otter.ai (AISense, Inc., US) scores 16/25 with a Bronze (Moderate) trust badge. AI meeting transcription and notes for Zoom, Teams, and Google Meet.

Dimension-by-Dimension Breakdown

#### Data Residency

Cogram leads with 5/5 vs 2/5.

●Cogram (5/5): German company with EU-based cloud infrastructure. Data processed and stored within the EU. Strong data sovereignty positioning for European customers.

●Otter.ai (2/5): US-based AWS hosting; no regional data residency options for EU customers

#### Legal Jurisdiction

Cogram leads with 5/5 vs 2/5.

●Cogram (5/5): German GmbH subject to EU/German data protection law. GDPR-native company. Not subject to US CLOUD Act or FISA.

●Otter.ai (2/5): US Delaware corporation subject to CLOUD Act; GDPR compliance via DPA and SCCs

#### Data Retention & Training

Otter.ai leads with 5/5 vs 4/5.

●Cogram (4/5): Meeting data not used for training. Clear retention policies. Users can delete meeting data. Enterprise data management controls available.

●Otter.ai (5/5): Customer recordings not used for AI training; data deleted per account settings

#### Certifications

Otter.ai leads with 4/5 vs 3/5.

●Cogram (3/5): GDPR compliant with DPA available. No SOC 2 or ISO 27001 certification publicly disclosed yet.

●Otter.ai (4/5): SOC 2 Type II and ISO 27001 certified

#### Regulatory Fit

Cogram leads with 4/5 vs 3/5.

●Cogram (4/5): Strong fit for EU-based organisations. German jurisdiction and EU hosting address key sovereignty concerns. Suitable for consulting and financial services meetings.

●Otter.ai (3/5): Good security posture; US hosting limits EU data residency suitability for highly regulated sectors

Certifications at a Glance

Certification	Cogram	Otter.ai
GDPR DPA	Yes	No
ISO 27001	No	Yes
SOC 2 Type II	No	Yes

Overall Verdict

Cogram has a clear trust advantage, scoring 21/25 compared to Otter.ai's 16/25. Cogram particularly excels in data residency, legal jurisdiction, regulatory fit.

Frequently Asked Questions

Which is better for EU compliance, Cogram or Otter.ai?

Cogram has a TrustKit score of 21/25 while Otter.ai scores 16/25. Cogram currently rates higher across data residency, legal jurisdiction, data retention, certifications, and regulatory fit.

How do Cogram and Otter.ai compare on data residency?

Cogram scores 5/5 for data residency (German company with EU-based cloud infrastructure. Data processed and stored within the EU. Strong data sovereignty positioning for European customers.), while Otter.ai scores 2/5 (US-based AWS hosting; no regional data residency options for EU customers).

Are Cogram and Otter.ai GDPR compliant?

Both tools are assessed across five compliance dimensions. Cogram has a regulatory fit score of 4/5 and Otter.ai scores 3/5. Check the full comparison above for a detailed breakdown.

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