Cogram

AI meeting assistant that takes notes and identifies action items

Microsoft Copilot

AI assistant embedded across Microsoft 365 apps

Cogram

Strong

21/25

Microsoft Copilot

Strong

20/25

Score Breakdown

DimensionCogramMicrosoft Copilot

Data Residency

Where is your data stored and processed?

Cogram: German company with EU-based cloud infrastructure. Data processed and stored within the EU. Strong data sovereignty positioning for European customers.

Microsoft Copilot: Microsoft offers data residency across multiple global regions including US, EU, UK, and Asia Pacific. Customers can select their data location and data stays within the Microsoft 365 compliance boundary.

5/5

German company with EU-based cloud infrastructure. Data processed and stored within the EU. Strong data sovereignty positioning for European customers.

4/5

Microsoft offers data residency across multiple global regions including US, EU, UK, and Asia Pacific. Customers can select their data location and data stays within the Microsoft 365 compliance boundary.

Legal Jurisdiction

Which laws govern the company and your data?

Cogram: German GmbH subject to EU/German data protection law. GDPR-native company. Not subject to US CLOUD Act or FISA.

Microsoft Copilot: Incorporated in Washington State, US. Subject to US laws including the CLOUD Act. Microsoft has challenged government data requests and offers EU Data Boundary commitments.

5/5

German GmbH subject to EU/German data protection law. GDPR-native company. Not subject to US CLOUD Act or FISA.

3/5

Incorporated in Washington State, US. Subject to US laws including the CLOUD Act. Microsoft has challenged government data requests and offers EU Data Boundary commitments.

Data Retention & Training

Is your data used for model training?

Cogram: Meeting data not used for training. Clear retention policies. Users can delete meeting data. Enterprise data management controls available.

Microsoft Copilot: Copilot interactions inherit Microsoft 365 retention policies. Administrators have granular control over data retention, deletion, and eDiscovery. Copilot prompts and responses are stored in Exchange Online.

4/5

Meeting data not used for training. Clear retention policies. Users can delete meeting data. Enterprise data management controls available.

4/5

Copilot interactions inherit Microsoft 365 retention policies. Administrators have granular control over data retention, deletion, and eDiscovery. Copilot prompts and responses are stored in Exchange Online.

Certifications

ISO 27001, SOC 2, Cyber Essentials, etc.

Cogram: GDPR compliant with DPA available. No SOC 2 or ISO 27001 certification publicly disclosed yet.

Microsoft Copilot: One of the most extensively certified cloud platforms globally, holding SOC 1/2 Type II, ISO 27001, ISO 27018, ISO 27701, FedRAMP High, and dozens of additional certifications across regions and industries.

3/5

GDPR compliant with DPA available. No SOC 2 or ISO 27001 certification publicly disclosed yet.

5/5

One of the most extensively certified cloud platforms globally, holding SOC 1/2 Type II, ISO 27001, ISO 27018, ISO 27701, FedRAMP High, and dozens of additional certifications across regions and industries.

Regulatory Fit

Suitability for regulated industries and professional services

Cogram: Strong fit for EU-based organisations. German jurisdiction and EU hosting address key sovereignty concerns. Suitable for consulting and financial services meetings.

Microsoft Copilot: Supports a vast range of regulatory frameworks including GDPR, HIPAA, FedRAMP, FERPA, and many industry-specific requirements. Government cloud offerings available for public sector customers.

4/5

Strong fit for EU-based organisations. German jurisdiction and EU hosting address key sovereignty concerns. Suitable for consulting and financial services meetings.

4/5

Supports a vast range of regulatory frameworks including GDPR, HIPAA, FedRAMP, FERPA, and many industry-specific requirements. Government cloud offerings available for public sector customers.

Total Score

21/25

20/25

Best For

Cogram

Best for EU-headquartered organisations needing maximum data sovereignty; regulated industries (BaFin, BAFM); privacy-conscious teams who need strong data retention controls; teams on a tight budget.

Microsoft Copilot

Best for organisations requiring broad certification coverage (SOC 1 Type II, SOC 2 Type II, ISO 27001); privacy-conscious teams who need strong data retention controls.

Detailed Comparison

Cogram vs Microsoft Copilot: Trust & Compliance Comparison

Cogram (Cogram, DE) scores 21/25 overall with a Silver (Strong) trust badge. AI meeting assistant that takes notes and identifies action items. Microsoft Copilot (Microsoft, US) scores 20/25 with a Silver (Strong) trust badge. AI assistant embedded across Microsoft 365 apps.

Dimension-by-Dimension Breakdown

#### Data Residency

Cogram leads with 5/5 vs 4/5.

●Cogram (5/5): German company with EU-based cloud infrastructure. Data processed and stored within the EU. Strong data sovereignty positioning for European customers.

●Microsoft Copilot (4/5): Microsoft offers data residency across multiple global regions including US, EU, UK, and Asia Pacific. Customers can select their data location and data stays within the Microsoft 365 compliance boundary.

#### Legal Jurisdiction

Cogram leads with 5/5 vs 3/5.

●Cogram (5/5): German GmbH subject to EU/German data protection law. GDPR-native company. Not subject to US CLOUD Act or FISA.

●Microsoft Copilot (3/5): Incorporated in Washington State, US. Subject to US laws including the CLOUD Act. Microsoft has challenged government data requests and offers EU Data Boundary commitments.

#### Data Retention & Training

Both score equally at 4/5.

●Cogram (4/5): Meeting data not used for training. Clear retention policies. Users can delete meeting data. Enterprise data management controls available.

●Microsoft Copilot (4/5): Copilot interactions inherit Microsoft 365 retention policies. Administrators have granular control over data retention, deletion, and eDiscovery. Copilot prompts and responses are stored in Exchange Online.

#### Certifications

Microsoft Copilot leads with 5/5 vs 3/5.

●Cogram (3/5): GDPR compliant with DPA available. No SOC 2 or ISO 27001 certification publicly disclosed yet.

●Microsoft Copilot (5/5): One of the most extensively certified cloud platforms globally, holding SOC 1/2 Type II, ISO 27001, ISO 27018, ISO 27701, FedRAMP High, and dozens of additional certifications across regions and industries.

#### Regulatory Fit

Both score equally at 4/5.

●Cogram (4/5): Strong fit for EU-based organisations. German jurisdiction and EU hosting address key sovereignty concerns. Suitable for consulting and financial services meetings.

●Microsoft Copilot (4/5): Supports a vast range of regulatory frameworks including GDPR, HIPAA, FedRAMP, FERPA, and many industry-specific requirements. Government cloud offerings available for public sector customers.

Certifications at a Glance

Certification	Cogram	Microsoft Copilot
FedRAMP High	No	Yes
GDPR DPA	Yes	No
ISO 27001	No	Yes
ISO 27018	No	Yes
ISO 27701	No	Yes
SOC 1 Type II	No	Yes
SOC 2 Type II	No	Yes

Overall Verdict

Cogram and Microsoft Copilot are closely matched on trust and compliance, with scores of 21/25 and 20/25 respectively. The right choice depends on your specific regulatory requirements and existing technology stack.

Frequently Asked Questions

Which is better for EU compliance, Cogram or Microsoft Copilot?

Cogram has a TrustKit score of 21/25 while Microsoft Copilot scores 20/25. Cogram currently rates higher across data residency, legal jurisdiction, data retention, certifications, and regulatory fit.

How do Cogram and Microsoft Copilot compare on data residency?

Cogram scores 5/5 for data residency (German company with EU-based cloud infrastructure. Data processed and stored within the EU. Strong data sovereignty positioning for European customers.), while Microsoft Copilot scores 4/5 (Microsoft offers data residency across multiple global regions including US, EU, UK, and Asia Pacific. Customers can select their data location and data stays within the Microsoft 365 compliance boundary.).

Are Cogram and Microsoft Copilot GDPR compliant?

Both tools are assessed across five compliance dimensions. Cogram has a regulatory fit score of 4/5 and Microsoft Copilot scores 4/5. Check the full comparison above for a detailed breakdown.

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