Capacities

German AI-powered knowledge management and note-taking for connected thinking

Notion AI

AI-powered workspace for notes, wikis, projects, and content generation

Capacities

Strong

17/25

Notion AI

Strong

20/25

Score Breakdown

DimensionCapacitiesNotion AI

Data Residency

Where is your data stored and processed?

Capacities: Core data hosted in Germany; AI features route through OpenAI with zero-retention API option

Notion AI: EU data residency available for Enterprise customers; US hosting for lower tiers

4/5

Core data hosted in Germany; AI features route through OpenAI with zero-retention API option

4/5

EU data residency available for Enterprise customers; US hosting for lower tiers

Legal Jurisdiction

Which laws govern the company and your data?

Capacities: German GmbH, EU-incorporated, no US parent entity, German law applies

Notion AI: US Delaware corporation; EU residency option reduces CLOUD Act exposure for Enterprise

5/5

German GmbH, EU-incorporated, no US parent entity, German law applies

3/5

US Delaware corporation; EU residency option reduces CLOUD Act exposure for Enterprise

Data Retention & Training

Is your data used for model training?

Capacities: No training on user data; AI layer uses OpenAI zero-retention API; core data under customer control

Notion AI: Customer data not used to train AI models; data retained per workspace settings

4/5

No training on user data; AI layer uses OpenAI zero-retention API; core data under customer control

4/5

Customer data not used to train AI models; data retained per workspace settings

Certifications

ISO 27001, SOC 2, Cyber Essentials, etc.

Capacities: GDPR-compliant with DPA available; no ISO 27001 or SOC 2 as a small bootstrapped team

Notion AI: SOC 2 Type II, ISO 27001/17/18/701 all certified; AI included in scope

1/5

GDPR-compliant with DPA available; no ISO 27001 or SOC 2 as a small bootstrapped team

5/5

SOC 2 Type II, ISO 27001/17/18/701 all certified; AI included in scope

Regulatory Fit

Suitability for regulated industries and professional services

Capacities: Good for EU professionals and SMEs; limited enterprise controls restrict regulated-sector suitability

Notion AI: Strong fit for EU organisations on Enterprise plan with data residency; good overall compliance posture

3/5

Good for EU professionals and SMEs; limited enterprise controls restrict regulated-sector suitability

4/5

Strong fit for EU organisations on Enterprise plan with data residency; good overall compliance posture

Total Score

17/25

20/25

Best For

Capacities

Best for EU-headquartered organisations needing maximum data sovereignty; privacy-conscious teams who need strong data retention controls; teams on a tight budget.

Notion AI

Best for organisations requiring broad certification coverage (SOC 2 Type II, ISO 27001, ISO 27017); regulated industries (ICO); privacy-conscious teams who need strong data retention controls; teams on a tight budget; enterprises requiring SSO integration.

Detailed Comparison

Capacities vs Notion AI: Trust & Compliance Comparison

Capacities (Capacities, DE) scores 17/25 overall with a Silver (Strong) trust badge. German AI-powered knowledge management and note-taking for connected thinking. Notion AI (Notion Labs, Inc., US) scores 20/25 with a Silver (Strong) trust badge. AI-powered workspace for notes, wikis, projects, and content generation.

Dimension-by-Dimension Breakdown

#### Data Residency

Both score equally at 4/5.

●Capacities (4/5): Core data hosted in Germany; AI features route through OpenAI with zero-retention API option

●Notion AI (4/5): EU data residency available for Enterprise customers; US hosting for lower tiers

#### Legal Jurisdiction

Capacities leads with 5/5 vs 3/5.

●Capacities (5/5): German GmbH, EU-incorporated, no US parent entity, German law applies

●Notion AI (3/5): US Delaware corporation; EU residency option reduces CLOUD Act exposure for Enterprise

#### Data Retention & Training

Both score equally at 4/5.

●Capacities (4/5): No training on user data; AI layer uses OpenAI zero-retention API; core data under customer control

●Notion AI (4/5): Customer data not used to train AI models; data retained per workspace settings

#### Certifications

Notion AI leads with 5/5 vs 1/5.

●Capacities (1/5): GDPR-compliant with DPA available; no ISO 27001 or SOC 2 as a small bootstrapped team

●Notion AI (5/5): SOC 2 Type II, ISO 27001/17/18/701 all certified; AI included in scope

#### Regulatory Fit

Notion AI leads with 4/5 vs 3/5.

●Capacities (3/5): Good for EU professionals and SMEs; limited enterprise controls restrict regulated-sector suitability

●Notion AI (4/5): Strong fit for EU organisations on Enterprise plan with data residency; good overall compliance posture

Certifications at a Glance

Certification	Capacities	Notion AI
GDPR	Yes	No
ISO 27001	No	Yes
ISO 27017	No	Yes
ISO 27018	No	Yes
ISO 27701	No	Yes
SOC 2 Type II	No	Yes

Overall Verdict

Notion AI has a clear trust advantage, scoring 20/25 compared to Capacities's 17/25. Notion AI particularly excels in certifications, regulatory fit.

Frequently Asked Questions

Which is better for EU compliance, Capacities or Notion AI?

Capacities has a TrustKit score of 17/25 while Notion AI scores 20/25. Notion AI currently rates higher across data residency, legal jurisdiction, data retention, certifications, and regulatory fit.

How do Capacities and Notion AI compare on data residency?

Capacities scores 4/5 for data residency (Core data hosted in Germany; AI features route through OpenAI with zero-retention API option), while Notion AI scores 4/5 (EU data residency available for Enterprise customers; US hosting for lower tiers).

Are Capacities and Notion AI GDPR compliant?

Both tools are assessed across five compliance dimensions. Capacities has a regulatory fit score of 3/5 and Notion AI scores 4/5. Check the full comparison above for a detailed breakdown.

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